Platform operational · v2.6.2 · ISO 27001 : 2022 · —— : ——
Self-hosted · 01642 750404
ISO 27001 · Self-hosted · Zero data egress

Next-generation
document intelligence.

Manage, secure, and understand every document across your organisation. Powered by Aida — intelligent document processing built for Your Documents.

Request a Demo Explore Features
256-bit
Encryption
AIDA
AI Engine
ISO 27001
Certified
0
Data Egress*
Workspace
DDashboard
FDocuments2,847
WWorkflows
TTasks
AAida AI
Admin
UUsers
SSettings
$ docflow status Europe/London · —
Documents
0
↑ 12.4% WoW
Compliance
99.2%
142 workflows
Aida queries
0
↑ 38.2% MoM
Uptime
99.98%
0 incidents
Document throughput · last 30 days docs processed / hour
§ Platform features

Everything you need to manage documents.

A complete document management platform — AI-powered intelligence, military-grade encryption, compliance built in from day one.

Document Lifecycle

Semantic versioning, virtual folders, threaded comments, and a 30-day soft-delete recycle bin. Full control from creation to archival.

Aida AI Engine

Artificial Intelligent Document Automation. Auto-classification, data extraction, summarisation, and conversational document chat — fully on-premises option.

Workflow Engine

Multi-stage approval workflows with form inputs, action logs, and automated escalation. Build processes that enforce compliance.

Military-grade encryption

Every document individually encrypted using 256-bit AES — the same standard used by governments and banks worldwide.

Full-text search

Search across all documents instantly — scanned text, AI summaries, metadata. Find anything in milliseconds.

E-signatures

Built-in electronic signature workflows with full audit trail. Collect legally binding signatures without leaving the platform.

Compliance tracker

Track expiry dates on certificates, insurance, training, safety assessments. Never miss a renewal deadline again.

Self-hosted control

Deploy on your own servers, fully isolated, no internet required. Complete data sovereignty, air-gapped capability.

Audit & anomaly detection

Every action permanently logged. Anomaly detection flags mass downloads, bulk deletes, login failures.

§ Artificial Intelligent Document Automation

Meet Aida — your document intelligence.

Aida reads, understands, and organises your documents automatically — with a fully on-premises option for zero data egress.

Auto-classification

Aida reads every document and classifies it by type — policies, contracts, assessments, certificates and more.

Data extraction

Key dates, names, amounts, and reference numbers extracted automatically from every uploaded document.

Intelligent chat

Ask questions about your documents in plain English. Aida finds the answers across your entire library.

Industry intelligence

Aida understands the language of NHS, nuclear, construction, hospitality, and more regulated sectors.

On-premises option

Run Aida entirely on your own servers. Zero data leaves your network — ever. Perfect for air-gapped environments.

AIDA — AI Document Assistant analysing financial forecasts in DocFlow
§ Security & compliance

Security that doesn't compromise.

Built for organisations where data protection isn't optional. DocFlow meets the highest standards of information security.

ISO 27001

Independently audited Information Security Management System. Certified and maintained to the highest international standard.

Document encryption

Military-grade per-document encryption using AES-256. Every file individually encrypted at rest and in transit.

Self-hosted

Air-gapped capable with full data sovereignty. Deploy on your infrastructure with zero external dependencies.

Zero-egress AI

Self-hosted AI option means your documents never leave your network. Full intelligence with zero data egress.

Anomaly detection

Flags mass downloads, bulk deletes, login failures and other suspicious behaviour in real time.

Role-based access

Team workspaces, admin roles, org structure. Granular permissions ensure the right people see the right documents.

§ How it works

Four steps to document intelligence.

From upload to full compliance — DocFlow handles the heavy lifting so your team can focus on what matters.

01
STEP 01

Upload

Drag & drop files or integrate with existing systems. DocFlow accepts every common format.

02
STEP 02

Process

Aida encrypts, scans, classifies, and extracts key data from every document automatically.

03
STEP 03

Manage

Organise with virtual folders, run workflows, collect signatures, collaborate with comments.

04
STEP 04

Comply

Track expiry dates, monitor compliance, generate audit reports with a single click.

§ Industries

Built for regulated industries.

DocFlow is trusted by organisations in the most demanding regulatory environments across the UK.

idx
sector
use case
frameworks
status
01
Healthcare / NHS
Patient records, clinical policies, DSPT readiness, audit-ready retention.
DSPT · CQC
deployed
02
Nuclear & Engineering
SQEP management, safety-case modification, ONR pack builder, air-gapped deployment.
ONR · SQEP
deployed
03
Construction
RAMS, method statements, contractor portals, H&S compliance tracking.
CDM · RIDDOR
deployed
04
Hospitality
PPM, guest incidents, BMS-ready record keeping, operational workflows.
EstateKey · PPM
deployed
05
Legal
Case management for SRA-regulated UK law firms. AML, matter docs, time capture.
MatterKey · SRA
deployed
06
Social Care
Adult social care mapped to CQC five key questions, DoLS, safeguarding.
CareKey · CQC
deployed
§ Book a demo

Ready to transform document management?

Join organisations across the UK who trust DocFlow to manage, secure, and understand their most important documents.

Book a Demo 01642 750404
$ docflow /book-demo →